1. TERMS AND CONDITIONS FOR PARTICIPANTS OF THE FRESH MARKET 2022 B2B MEETING AND TRADE SHOW

§ 1. General Provisions

1. Fresh Market B2B Meetings & Trade Show, hereinafter referred to as “the Meeting”, shall be held on 22 September 2022 at the Mazurkas Hotel, street Poznańska 177 in Ożarów Mazowiecki. Organiser’s Office: ul. Marii 17/25, 05-803 Pruszków, Poland, tel +48 603 811 818, www.freshmarket.com.pl

2. The Meeting will be organised by KJOW Sp. z o.o., ul.Marii 17/25, 05-803 Pruszków, NIP PL 118 19 76 336.

3. The Organiser is obliged to prepare the Meeting, meetings with the retail chains buyer's, stand  exhibition. The Meeting begins at 9:00 a.m. and lasts until 19:00 p.m.

4. Discussion Panels will be held according to the  Programme published on the official website. The Organiser reserves the right to make changes in the programme. The Organiser undertakes to publish up-to-date information about the Meeting on the official website. 

5. The Organiser provides the Participants with the opportunity to meet the representatives of  max. 10 (ten)  retail chains. The Organiser does not guarantee a permanent presence of the representatives of the retail chains at the stands. The Organiser does not decide on the sequence of meetings and their length, and does not take responsibility for the results of negotiations with the retail chains representatives.

6. The Organiser provides the Participants with refreshments: breakfast, lunch, coffee break, cocktail dinner party.

7. Definitions of terms used in these Regulations:

   1. Organiser: KJOW Sp. z o.o., ul.Marii 13/25, 05-803 Pruszków, NIP PL 118 19 76 336,

   2. Registrant: natural or legal person making the registration of the Participant or Participants,

   3. Advertiser: The Registrant or Exhibitor who purchased advertising services as referred to in Annex 3 to these Regulations,

   4. Participant: person registered as part of a package of participation by the Registrant,

8. Statement of participation in the Fresh Market  implies Meetings & Retail Center the acceptance of these Regulations.

9. These Regulations shall come in effect as of 10.07.2022

§ 2. Enrollment 

1. In order to participate in the Meeting, applicants are required to fill out on-line registration forms available at www.freshmarket.com.pl 

2. Applications shall be submitted not later than 20 September 2022.

3. The Registrant undertakes to complete the on-line registration form correctly and consistently with the facts. Presented data shall be consistent with the actual company/Participant status.

4. The Organiser is not liable for damages resulting from the introduction to the registration form of incorrect data by the Registrant.
   The Organiser undertakes to conceal all information (data) received from the Registrant, excluding information designated to be entered in the Conference Brochure.

5. In accordance with these Regulations, filling out the form is tantamount to concluding an agreement with the Organiser. It also indicates the acceptance of the provisions of these Regulations, and the observance of order regulations and any other arrangements made between the Participant and the Organiser. The Participant will, in addition, be obliged to cover the costs of the participation package.

6. Costs of participation is:

1. The price includes: meetings with buyers from max. 10 retail chains, matchmaking, conference materials, breakfast, lunch, coffee breaks, cocktail dinner party.

2. (*2)Limited number of places 

                          § 3. Advertising Services

1. In order to take advantage of advertising services, please include a notification in the on-line registration form or contact the Organiser directly: tel+48 603 811 818.

2. Available advertising services and their prices are specified in Annex 3.

3. The choice of advertising space is related to the applications’ filing order. The Advertiser shall reserve the advertising space and cover its cost no later than 30 days before the Meeting.

4. Graphic materials delivered by the Advertiser shall meet the technical requirements specified by the Organiser (Annex 3). CD with graphic materials shall be delivered directly to the Organiser’s office, or to the designated ftp address. In the case of failure to provide specific pattern information, the Organiser shall not consider complaints relating to the colour of printing.

5. In the case of failure to meet the above requirements, the Organiser has the right to refuse to publish the advertisement.

6. Advertisers agree to deliver leaflets, brochures and catalogues (to be used as the materials) no later than 10 days before the Meeting. The Organiser does not guarantee the distribution of advertising materials delivered after this deadline.

7. Large format banners intended for installation on the Hotel Mazurkas premises shall meet technical requirements specified in Annex 3. In the case of failure to meet the above requirements, the Organiser has the right to refuse to install the banner on the premises. Responsibility for installation and disassembly of banners shall lie with the Hotel Mazurkas. 

8. If the Advertiser wishes to use a non-standard form of advertising that is not described by the Regulations and Annexes, he/she shall discuss it with the Organiser.

9. It shall be prohibited to spread leaflets, brochures and catalogues, and other items functioning as advertisements, throughout the Meeting facility without the consent of the Organiser.

10. The Exhibitor shall have the right to change the scope of the order placed with the use of the Advertising Services Order Form provided that such change is communicated to the Organizer in writing no later than 15 days before the Exhibition opening day. In such a case, the Organizer shall accept the order change and pay the Exhibitor the price balance within 15 days of the Exhibition ending day. If the new order value is higher than the previous order value, the Exhibitor shall pay the price balance within the time limit stated in the VAT invoice.

11. If the order placed with the use of the Advertising Services Order Form is canceled later than 15 days before the Exhibition opening date, the Exhibitor shall pay the full amount fixed in the Advertising Services Order Form.

§ 4. Payments

1. The Registrant is obliged to pay fees associated with participation in the Meeting according to the rates set by the Organiser. Fees shall be paid during the on-line registration, when the invoice is produced for the requested service.

2. Bank transfer payment is possible, upon prior notice to the Organiser’s office. Payment shall be made within the period specified in the invoice. In payment matters, please contact the Organiser’s accounting office: tel+48 609 458 565.

3. To benefit from discounts, the applicants shall register within the period of promotion determined by the Organiser (paragraph 2.6) and pay the invoice in accordance with the payment deadline.

4. Any delay in payment under these Regulations shall give rise to the payment of interest at a rate equal to twice the rate of statutory interest.

5. Making all payments specified by these Regulations shall be a condition for participation in the Meeting.

§ 5. ​Security and Maintenance

1. Responsibility for the overall security of the Meeting facility shall lie with the Hotel Mazurkas, which is authorized to take any control measures to ensure safety.

2. The Organiser shall not insure and is not responsible for the damage, theft and loss of possessions and valuables belonging to the Participants, as well as for damages caused by the Participants and the force majeure.

3. Responsibility for the security of the Participants in the hotel and within the Conference site shall lie with the security service employed by the hotel Mazurkas.

4. Filming, recording and photographing without the consent of the Organiser shall be prohibited.

5. Participants are financially liable for damage caused by themselves, both on the Meeting premises, and in the places of accommodation.

§ 6. Cancellation of Participation

1. The Participant shall have the right to withdraw from participation in the Meeting and to obtain reimbursement of 50% of the paid amount.  In order to obtain reimbursement, the Participant shall submit written notification of withdrawal from participation in the Meeting to the Organiser's office no later than 30 days before the Meeting. In the case of notifications received after this date, the Organiser shall not return the money.

2. The Registrant has the right to change the Participants’ personal data which has been registered. For this purpose, the Registrant shall deliver the new personal data of Participants to the Organiser’s office no later than 7 days before the Meeting. Information submitted after this deadline might not be acknowledged by the Organiser.

§ 7. Complaints

1. Any claims by Participants to the Organiser shall be prepared in writing and sent by registered mail within 7 days from the date of the end of the Meeting. After the expiry of the above specified time, no claims will be considered.

2. The participant's complaints arising from the implementation of the agreement do not entitle the Participant to delay the transmission of claims, in whole or in part.

3. Any claims against the Organiser of the Conference by the Participants shall be submitted in writing by registered mail to the registered address of the Organiser.

§ 8. Protection of Personal Data

1. The administrator of personal data collected for the Fresh Market 2022 is KJOW Sp. z o.o.

2. Any person registering to participate in the Meeting has the right to control processed personal data , and, in particular the right to: 

   1. determine the data administrator, the address of its seat and its full name,

   2. request to complete, update, or correct personal data, temporary or permanent suspension of its processing, or deletion, if they are incomplete, outdated, untrue or collected in violation of the law or are no longer required for the purpose for which they were collected.

3. According to the Act on Personal Data Protection dated 29 August 1997 (Journal of Laws of 2002 No 101, item 926, as amended), the Organiser of the Conference does not provide, sell or lend personal data of the Participants to other people or institutions. Personal data provided by the Participant shall be treated as confidential and used solely for the purpose of communication between the Participant and the Conference Organisers.

§ 9. Final Provision

1. All the Participants have the right to use Hotel Mazurkas parking spaces for free for the duration of the Meeting. After entering the car park, a parking card shall be collected at the entrance gate. Before leaving the car park, the card shall be punched at the hotel reception.  Free parking shall apply from 5:00 a.m. on 22.09.2022 to 21:00 p.m. on 22.09.2022. In the case of cars left at the parking lot outside the hours specified in these Regulations, the owners shall be obliged to cover the parking costs.

2. The Organiser shall not book hotel accommodation and will not incur its costs. The Participants can individually book Hotel Mazurkas rooms.

3. The Participants shall cover the transport costs themselves.

4. In the case of disturbing customary and accepted standards and serious breaches of the Regulations of the Meeting, the Organiser has the right to remove the Participant from the site of the Meeting, by law enforcement officers.

5. The organiser reserves the right - in the event of circumstances beyond his control - to cancel, or postpone the Meeting. If the Meeting does not take place due to reasons beyond the Organiser and on which he had no influence, the Participant is not entitled to any compensation or refund of any fees associated with attending the Meeting. The exception is the cancellation of the meeting due to the introduction of Covid-19-related restrictions by the Polish government.

6. The organizer reserves the right to use photos taken at the event in order to promote next editions.

7. In any matters not regulated herein, the provisions of the Civil Code shall apply.

8. Any disputes arising out of these Regulations shall be resolved by an appropriate court.